2.06.01 Municipal Integrated Database Management

Mon, 11/12/2007 - 10:13

The contemporary demands of local governance in the face of the wide-ranging and various complexities of modern development, call for a more flexible local government structure that is truly responsive of the needs of a given municipality/city.

In order to hurdle the management requirements for these complex tasks, it is important to promote and strengthen the development of a cross-sectoral and intra-or inter-institutional connectivity that will greatly improve the planning and monitoring of the multiplicity of plans, programs, projects and activities, required in local governance. In the order of things in the municipal administration, the Planning and Development Office is given the task of coordinating most of these tasks.

In addition, the Municipal Planning and Development Office (MPDO) is in charge of collecting and analyzing data for the CLUP as well as for the Local Development Investment Plan (LDIP), which is an important tool for the annual budget preparation and ‘hands-on’ decision-making at local level. The MPDO is likewise responsible for land use-planning, environmental monitoring, and for issuing permits and clearances based on the zoning ordinances. These are activities wherein geographic information plays a crucial role.

However, the other offices such as the Engineering, Assessor’s, and Agriculture Offices are also custodians of data and are implementers of plans and projects that have spatial and environmental implications. Therefore, in the initial stage wherein only the MPDO is in possession of the necessary GIS equipment and software licenses, the MPDO should coordinate with the said offices and set the terms of reference for responsibilities in data gathering, processing, and exchange of information among the relevant LGU office users. This should be done in order to promote sustainability and transparency.

The challenge for the municipal planner and the MPDO is to promote the need for, and the importance of GIS among the various stakeholders in the municipal government structure (politicians, heads of departments, etc.). This should also ensure that data is acquired and maintained by all the relevant offices in such a way that this data can be easily imported to the GIS system.

A feasible approach is to develop, within the municipal/city government organization’s computer environment, a common computer file directory structure for all the different offices (and their corresponding computer environments) involved in CLUP and other planning activities.

If the municipality/city has a network then this computer file directory structure is only necessary on the server. If it is a stand-alone computer or series of stand-alone computers, then the computer file directory structure is necessary on the stand-alone computer(s). The common computer file directory structure allows a stable environment to update information, develop meta-data structures and develop user-friendly applications.

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